TABLE OF CONTENTS



Users can create and maintain the goods receiving notes in the system. The Goods Receiving Notes (GRN) list contains the collection of all GRN's used throughout the inventory management. A GRN must be in this collection to be available from the drop-down list. The fields in the GRN form are:


FIELDDESCRIPTION
Goods Receiving Note Header

GRN Number

A GRN Number uniquely identifies a goods receiving note.

Vendor Code

Vendor of GRN.

(Must exists in Vendors master)

Warehouse


Warehouse to receive the item.

(Must exist in Warehouses master)


Carrier Container


The carrier container.  

Vendor DO

Vendor Delivery Order number

Notes

Remarks on the GRN .

Status

Open: GRN still in process. GRN line is not completely received.

Completed: All GRN lines status are completed.

GRN DateThe date for the GRN.
Ship ViaShip method.

Shipped Date

The date when vendor shipped the items.

Tracking NumberThe tracking number of the shipment provided by the courier.
Goods Receiving Note Line
GRN Number

A GRN Number uniquely identifies a goods receiving note.

GRN Line

GRN line number

PO Number

Identify the purchase order number.

PO Line

Identify the purchase order line number.

Item

Item that is ordered from the vendor.

(Must exist in Items master)

Description

Enter description for non-inventory item

Status


Open: GRN line still in process.

Completed: GRN line completely received


Qty Shipped


The quantity of the item shipped by the vendor, expected to be received.

Qty Received


The actual quantity of the item received from the vendor. 

Qty Returned


The quantity of the item returned to the vendor. 

Net Received


The final quantity received after deducting returns (Qty Received - Qty Returned). 

UOM

Order line item’s unit of measurement

(Must exist in UOMs master

and UOM Conversions master if is not item’s base UOM)


Add New Goods Receiving Note and Line

Case: Adding a new Goods Receiving Note record.

1. In the GRN List form, click the Add button.

2. Fill in all required fields. Click the Add GRN Line button to continue.

3. Add Goods Receiving Lines from purchase orders by filtering with PO Number and Due Date, then click the Filter button.

4. Select the checkbox for the PO Line, then click the Add button to include it in the Selected Lines.

5. Click the Generate GRN Line button to add GRN line(s). 


Add New Goods Receiving Note Line

Case: Adding new GRN line on an existing GRN.

1. In the GRN List form, click the GRN Number (highlighted in blue) which is needed to add a new GRN line.

2. In the View GRN form, click on the Add GRN Line button.

3. Repeat the steps outlined in the "Add New Goods Receiving Note and Line" section.


Edit Goods Receiving Note

Case: Editing an existing Goods Receiving Note.

1. In the GRN List form, click the GRN Number (highlighted in blue) to make modifications.

 

2. In the View GRN form, click on Edit GRN.


3. In the Edit GRN form, update the fields you wish to change.

 

4. Click the Save button to complete the editing.


Edit Goods Receiving Note Line

Case: Editing an existing Goods Receiving Note Line.

1. In the GRN List form or View GRN form, click the Edit button of the GRN Line to make modifications.

2. In the Edit GRN Line form, update the fields you wish to change.

3. Click the Save button to complete the editing.


Delete Goods Receiving Note

Case: Deleting a Goods Receiving Note.

1. In the GRN List form, click the GRN Number (highlighted in blue) to delete.

2. In the View GRN form, click on the Delete GRN button.

3. Click the Yes button to confirm the deletion otherwise, click the Cancel button.


Delete Goods Receiving Note Line

Case: Deleting a GRN Line.

1. In the GRN List form or View GRN form, tick the checkbox for the line you wish to delete.

 

2. Click on the Delete button.

3. Click the Yes button to confirm the deletion otherwise, click the Cancel button.