TABLE OF CONTENTS
- Add New Goods Receiving Note and Line
- Add New Goods Receiving Note Line
- Edit Goods Receiving Note
- Edit Goods Receiving Note Line
- Delete Goods Receiving Note
- Delete Goods Receiving Note Line
Users can create and maintain the goods receiving notes in the system. The Goods Receiving Notes (GRN) list contains the collection of all GRN's used throughout the inventory management. A GRN must be in this collection to be available from the drop-down list. The fields in the GRN form are:
| FIELD | DESCRIPTION |
|---|---|
Goods Receiving Note Header | |
GRN Number | A GRN Number uniquely identifies a goods receiving note. |
Vendor Code | Vendor of GRN. (Must exists in Vendors master) |
Warehouse | Warehouse to receive the item. (Must exist in Warehouses master) |
Carrier Container | The carrier container. |
Vendor DO | Vendor Delivery Order number |
Notes | Remarks on the GRN . |
Status | Open: GRN still in process. GRN line is not completely received. Completed: All GRN lines status are completed. |
| GRN Date | The date for the GRN. |
| Ship Via | Ship method. |
Shipped Date | The date when vendor shipped the items. |
| Tracking Number | The tracking number of the shipment provided by the courier. |
Goods Receiving Note Line | |
| GRN Number | A GRN Number uniquely identifies a goods receiving note. |
GRN Line | GRN line number |
PO Number | Identify the purchase order number. |
PO Line | Identify the purchase order line number. |
Item | Item that is ordered from the vendor. (Must exist in Items master) |
Description | Enter description for non-inventory item |
Status | Open: GRN line still in process. Completed: GRN line completely received |
Qty Shipped | The quantity of the item shipped by the vendor, expected to be received. |
Qty Received | The actual quantity of the item received from the vendor. |
Qty Returned | The quantity of the item returned to the vendor. |
Net Received | The final quantity received after deducting returns (Qty Received - Qty Returned). |
UOM | Order line item’s unit of measurement (Must exist in UOMs master and UOM Conversions master if is not item’s base UOM) |
Add New Goods Receiving Note and Line
Case: Adding a new Goods Receiving Note record.
1. In the GRN List form, click the Add button.
2. Fill in all required fields. Click the Add GRN Line button to continue.
3. Add Goods Receiving Lines from purchase orders by filtering with PO Number and Due Date, then click the Filter button.
4. Select the checkbox for the PO Line, then click the Add button to include it in the Selected Lines.
5. Click the Generate GRN Line button to add GRN line(s).
Add New Goods Receiving Note Line
Case: Adding new GRN line on an existing GRN.
1. In the GRN List form, click the GRN Number (highlighted in blue) which is needed to add a new GRN line.
2. In the View GRN form, click on the Add GRN Line button.
3. Repeat the steps outlined in the "Add New Goods Receiving Note and Line" section.
Edit Goods Receiving Note
Case: Editing an existing Goods Receiving Note.
1. In the GRN List form, click the GRN Number (highlighted in blue) to make modifications.
2. In the View GRN form, click on Edit GRN.
3. In the Edit GRN form, update the fields you wish to change.
4. Click the Save button to complete the editing.
Edit Goods Receiving Note Line
Case: Editing an existing Goods Receiving Note Line.
1. In the GRN List form or View GRN form, click the Edit button of the GRN Line to make modifications.
2. In the Edit GRN Line form, update the fields you wish to change.
3. Click the Save button to complete the editing.
Delete Goods Receiving Note
Case: Deleting a Goods Receiving Note.
1. In the GRN List form, click the GRN Number (highlighted in blue) to delete.
2. In the View GRN form, click on the Delete GRN button.
3. Click the Yes button to confirm the deletion otherwise, click the Cancel button.
Delete Goods Receiving Note Line
Case: Deleting a GRN Line.
1. In the GRN List form or View GRN form, tick the checkbox for the line you wish to delete.
2. Click on the Delete button.
3. Click the Yes button to confirm the deletion otherwise, click the Cancel button.